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Objective

Create  & share designs with desired quality and within time period. Collaborate with other consultants on the project.

current practise

The project follows a flow. Starting from Architectural drawings and ending with Shop Drawings. In between there many disciplines like Structural Engineers, MEP, HVAC etc.
 
The communication between these teams one to one via emails along with third party apps like We Transfer, One Drive, Dropbox etc. 
Final drawings and its previous revisions could add up to a total of hundreds and thousands of documents. Which creates a confusion of which is the latest version to be executed by the contractors.
Do you think email, third party storage is an efficient way to manage complex projects?

proposed practise

A web based Document Controller acceptable by all teams on the project. This will enable them to upload and share the documents once for all with other stakeholders. These files can be upload with no restrictions on file size or format.
The document can be tagged with information like stage status, objective of sharing, revision number etc. You can also see who has downloaded the document sent by you, so that there is utmost transparency.
Moreover, a powerful Revision management system to avoid the confusion between latest and old version of documents.
This access controlled document controller become a single platform for all comments, information of the project.

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